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(ILO) International Labour Organization (NGO / Non Profit / Social Service)
Post title: Admin Secretary (Job #2017-002)Post level: GS-3 (Approximately US$ 630 net per month)Contract type: Fixed‐term ContractDuration of contract: One year contract with possible extension.Duty station: Phnom Penh, Cambodia.INTRODUCTIONBetter Factories Cambodia (BFC) is an innovative program which seeks to improve working conditions in the export garment industry in Cambodia. It is based on a model of improvement that includes monitoring for compliance with the Cambodian labour law and core international labour standards, and remediation training, advisory services and capacity building activities.SUMMARY OF KEY DUTIESUnder the overall guidance of the project Chief Technical Advisor and under the direct supervision of Finance and Administrative Manager, this position holds key responsibility to support the finance and administration unit in delivering general administrative secretary support, and human resource tasks to the project.General duties1. Perform a variety of office and administrative support functions.2. Draft correspondence and various contracts.3. Use standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.4. Maintain supervisor’s calendar and appointments.5. Provide clerical duties in meeting organization such as preparing agenda and distributing background material.6. Make travel arrangements (i.e. hotel reservations, preparing related travel forms).7. Maintain and update files (both paper and electronic) and databases of work unit.8. Keep records of incoming and outgoing correspondence and maintain records of file movements.9. Provide reception services and respond to inquiries from visitors.10. Provide support for human resources functions (i.e. issuing SRs, collecting CVs and performance appraisal reports, assisting in recruitment procedures, etc.).11. Perform other duties as assigned by the supervisors.
Full Time | Phnom Penh | Non-Executive | Secretarial
ESSILOR & ASSIST MEKONG CO.,LTD (NGO / Non Profit / Social Service)
The Asia society for social improvement & sustainable transformation (ASSIST Mekong) is looking for 4 Business Development Executives to join its team in charge of implementing the Vision Ambassador business-model of ophthalmic optics company ESSILOR. In 2013, the group launched an inclusive business initiative across several countries to provide vision care to underserved populations who do not have access to conventional distribution channels. In this vein, the company will launch this year in Cambodia the Vision Ambassador project that aims at bringing vision screening and affordable spectacle dispensing facilities near the doorstep of people in rural and semi-urban areas. This new model will be deployed by Essilor Cambodia and ASSIST Asia. Position purposeThe Business Development Executives (BDEs) will each be based in 4 different locations amongst the following provinces: Phnom Penh, Kampong Cham, Kampong Speu, Kandal, Takeo, Kampot, Svay Rieng, Preah Sihanouk. They will regularly go to Phnom Penh where the Project Management is based and will travel on the field within their province and neighboring provinces. They will be responsible for establishing new point of sales in their respective provinces, achieving sales objectives and growing sales volume for Essilor products within these points of sales. Their role is also to ensure that knowledge and information are provided to the point of sales so they can promote the products and maximize their sales to people in need. The BDEs will report directly to the Project Managers based in Phnom Penh.Key Responsibilities - Establish and train a network of point of sales in targeted provinces/areas - Achieve assigned sales goals and grow sales volume - Utilize sales strategy to qualify opportunities and drive sales results - Communicate effectively with Sales and Project Management on the status and progress of assigned sales objectives, and communicate any concerns in a timely manner- Ensure effective and continuous communication with point of sales - Monitor and communicate products growth to project team and point of sales - Must be adept at handling difficult conversation with points of sales and overcoming objections and barriers to growth - Document in timely and detailed manner all interactions with points of sales, commitments and meaningful communication to project coordinator- Complete all requested reports and other administrative duties in a timely manner- Present a professional image and represent the project and company in line with stated core values
Full Time | Kampong Cham | Junior Executive | Sales-Corporate
Volunteer Artist for Social Works Association (VASWA) (NGO / Non Profit / Social Service)
** JOB BACKGROUND The operation Manager will be responsible for the day to day operations to manage the organizations. The OM will help and create organizational and program budgets in collaboration with the Program Director and Supervisor. The position holder shall foster a culture of accountability and is ensuring organizational effectiveness by providing leadership for the financial and operations team.** ROLES & RESPONSIBILITIES- The position will be responsible to:** Programme Design- Work with the Chief Operating Officer and other teams to create the strategic vision and goals of the organization programmatic.- Develop the program log frame in consultation with designated members of the team.- Work with supervisors staff including Manager, Secretary, Directors and Board of Directors to create the program levels that is responsive to specific local conditions.- Monitor program progress and provide inputs, as may be required to ensure achievement of planned objectives.- Identify functional support needs and reach out to functional experts within the organization, as may be required.- Conduct periodic review meetings with the program team to ascertain progress and address aspects of concern.** Financial Management- Work closely with the Head of Finance – Finance to support members of the finance team deployed with the program or project term.- Ensure adherence by all team staffs in the programme to follow the financial manual or rules and processes for managing the finances.- Planning and budgeting for day to day operational effectiveness in conjunction with the relevant project managers.- Identify areas of improvement and ensure that cost effective measures are adopted in programmer implementation.** Management and Office Administration- Procurement of office and other supplies for the facilities in line with set procurement procedures.- Maintain and enhance the administrative and managerial systems necessary to operate a complex overseas project.- Ensure that staff are oriented, inducted and trained to perform assigned programme roles.- Ensure implementation of requisite actions as an outcome of performance reviews across programme staff.- Build capacities of programme staff at various levels to facilitate succession planning and ensure a leadership pipeline within the team.** Others- Carry out any other duties as may be assigned for the position.
Full Time | Phnom Penh | Junior Executive | Top Management
Mines Advisory Group (MAG) (NGO / Non Profit / Social Service)
** Location : Phnom Penh, with travels to Battambang and Ratanakiri (up to 25% of the time)** Management, supervision & coordination:- Remotely manage the Base Supervisors located in Battambang and Ratanakiri (tasking, leave records,, timesheets, etc.) and support them in implementing procurement services, stock monitoring, asset monitoring, vehicle planning and smooth running of the offices.- Manage the Admin Assistant based in Phnom Penh and ensure that the office is run in an orderly manner- Participate to Support Services meetings (weekly and quarterly)- Lead bi-monthly procurement meeting to monitor completion of procurement request in each base (Battambang and Ratanakiri) and monthly stock & asset meeting to monitor stock and asset management- Update PMSS and SMT regularly on significant matters that may impact on the delivery of essential programme activities and operations- Identify training needs of staff under direct supervision and perform training on the job as necessary- Conduct appraisal and manage performance of staff under direct line management** Procurement- Coordinate the procurement of goods (including spare parts for vehicle and machines based on request of the Vehicle Fleet Manager) and services on behalf of MAG in collaboration with Base Supervisors.- Action procurement request for Phnom Penh in compliance with MAG procurement policy, liaise with suppliers and service providers to ensure the timely and accurate completion of orders. - Arrange the movement of equipment to field bases; including organising, consolidating consignments and issuing all required shipping documents.- Perform customs clearance (including duty-free clearance where possible) in collaboration with Admin Assistant, clearance agent, MAG HQ procurement staff and CDC.- Ensure compliance of all MAG procurement with MAG procurement policy and donor rules. Propose improvements to current process when necessary.- In collaboration with operational management staff, build an annual procurement plan for consumables and assets** Stock and assets management- Maintain the asset register with the support of the Base Supervisors, perform regular monitoring visits and plan for disposal- Ensure compliance with the stock & assets management policy and propose improvements when necessary.- Coordinate the production of stock reports and review before submission to SMT. - Regularly update expected consumables consumption in collaboration with operational management staff and identify & investigate instances of over-consumption
Full Time | Phnom Penh | Junior Executive | Logistics/Supply Chain
NGO Japan Heart (NGO / Non Profit / Social Service)
- Translate Japanese or English to Khmer, and Khmer to Japanese or English between doctor,nurse and patient.- Work at Hospital in the site of Ponhea Leu Hospital,Kandal Province.- Salary after training term : $ 250 - $ 600 / Commensurate with experience and ability We provide meals and dormitory near the hospital while at work.
Full Time | Kandal | Junior Executive | Translator (Japanese or English)
ACT External Evaluation. (NGO / Non Profit / Social Service)
We need evaluator on the two projects BfdW and Danmission and please find attachment file below detail on it.-To assess the impact and relevance of project intervention to the needs of the beneficiaries;-To evaluate the effectiveness and efficiency of project implementation;-To measure improvements and significant changes as an effect of project interventions using the standards outcome indicators of the project;-To provide recommendation for next project phase.
Full Time | Phnom Penh | Senior Executive | Social and Consulting Service
Embassy of Japan (NGO / Non Profit / Social Service)
** Job Description (Administrative/Accounting Support)- Facilitate communication and make other arrangements, deal with accounting work, and other matters related to general affairs, etc.
Full Time | Phnom Penh | Junior Executive | General/Cost Accounting
KAS Home Studio (NGO / Non Profit / Social Service)
Full Time | Phnom Penh | Junior Executive | Sales-Corporate
CAMBODIAN FEDERATION OF EMPLOYERS AND BUSINESS ASSOCIATIONS (CAMFEBA) (NGO / Non Profit / Social Service)
Job Title: Membership Services Executive Duty Station: CAMFEBA, Phnom Penh, Cambodia Reporting Line: Membership Services Department Manager Responsibilities:A. General Management:- Provide coaching and OJT to membership services assistant- Look after the overall performance of a membership services assistant B. Business Development:- Be a part of responsible team for revenue generation, promoting CAMFEBA’s membership and target assigned by the department head.- Participate in mobilizing resource through various forms of sponsorship and advertisements.- Develop weekly work plan and monthly sales performance report- Be responsible with the membership team in developing and analyzing Client Need Assessment (CNA)C. External Relations:- Build up good communication with all members- Entertaining call-in and walk-in potential members;- Conduct regular company visit to all target companies- Join the membership team to regularly organize CAMFEBA events- Conduct yourself in accordance with CAMFEBA’s Code of Conduct- Others as assigned.
Full Time | Phnom Penh | Non-Executive | Marketing/Business Development
M'Lop Tapang (NGO / Non Profit / Social Service)
- Identifies the key strengths and weaknesses in our specialist social work programs (drugs and alcohol programs)- Guides and influence the future training needs of our social workers.- Explores baseline information on the need for increased drug/ alcohol withdrawal support services.- Listen to and document feedback from beneficiaries in order to evaluate and improve the quality and range of drugs/ alcohol services delivered to the community.- Produces a report that highlights the results and to make recommendations on service developments.- Document best practice for sharing with partners.
Full Time | Preah Sihanouk | Non-Executive | Social and Consulting Service
Good Neighbors Cambodia (NGO / Non Profit / Social Service)
** Job Summary: With the period, he/she will assist in HR system management encoding. He/She will assist HR unit to manage recruitment process and applicant’s information. - Facilitate the arrangement of any recruitment being held at the Head Office. Responsible for recruitment database encoding. - Ensure the recording of applicants’ information is up to date.- Assist in staff information management on HR system to ensure their information are up to date- Process the GNC’s ID card for employee and sponsored children.- Involve in a follow up activity assigned by supervisor/line manager.- Communicate with supervisor/line manager to record the status of documents being sent to or received from project offices at the province.- Assist in meeting arrangement when required.- Uphold the code of conduct and act in an ethical manner.- Demonstrate the highest level of professionalism and obey to the confidential information- Abide with GNC’ rule and regulation.- Perform other tasks assigned by supervisor/line manager.
Full Time | Phnom Penh | Junior Executive | Human Resource
Good Neighbors Cambodia (NGO / Non Profit / Social Service)
** Job Summary: To carry out and assist in daily project administrative and finance tasks. The position is expected to mainly assist Admin & Finance Officer in controlling and monitoring petty case for the project activities expenses. Within this position, he/she will ensure office management, staff attendance and assist project’s activities as needed.** Admin:- Liaison with NGOs, government agencies, & other public sector, head office, other projects, and agencies as appropriate.- Make travel arrangements for staff, including booking of tickets and accommodation.- Ensure that insurance policies relating to employee and vehicles are monitored and updated.- Develop and maintain an appropriate filing system to include all essential relevant documentation to ensure accurate tracking and documentation for audit purposes.- Asset and equipment management – ensure that new purchases and equipment are recorded onto the assets and equipment lists in a timely manner. Update assets and equipment list.- Ensure that all vehicles are properly maintained, which include using logbooks and produce monthly fuel consumption for all cars, motorbikes- Regularly monitor and update staff attendance, annual and sick leave record of all staff.- Ensure the adequate supply of stationeries in the office and monitor the consumption.- Make local purchases of project and office supplies.- Receive visitors to the office and convey their messages promptly.- Prepare and keep GNC inventory for non-expendable assets updated and checked.- Ensure that the office building is safely locked outside office hours and that all vehicles are secured in the compound.- Assist to prepare tax return- To perform other duties as assigned by Admin & Finance Officer and CDP Manager** Finance- Maintain the CDP petty cash, records and receipts of all daily financial transactions according to GNC policies and procedures- Undertake weekly cash-counts and monthly cash-count with Admin and Finance Officer and surprise cash count as required by CDP Manager and Admin and Finance Officer; - Assist Admin & Finance Officer of project to monitor expenditure of projects, evaluate accounting and internal control systems and identify and communicate control risks, potential consequences and recommendations.- Assist Finance Officer for prepare filing account document for field project - Assist the Finance Officer in monitoring cash held by the CDP make sure that there is always enough cash for all expected financial transactions.- To perform other duties as assigned by Admin & Finance Officer and CDP Manager
Full Time | Phnom Penh | Junior Executive | Secretarial
Good Neighbors Cambodia (NGO / Non Profit / Social Service)
** Job Summary: To coordinate and advise technical support and management to Head Office technical and CDP staff on project cycle management including designing, planning, implementation, monitoring, evaluation and reflection in professional manner.- To lead and advise in research of new Community Development Project (CDP) using Participatory Appraisal Process (PAP) and others tools.- To coordinate and review Project Proposal Form (PPF) as a result from PAP research for new design/re-design CDPs.- To lead/advise technically on logical-framework development, Detail Implementation Plan (DIP), Resource Tracking Table (RTT), Transition Plan and other plans for CDPs.- To Lead and advise in development of DM&E standard, tools, guideline and database for Good Neighbors Cambodia.- To ensure quality across the projects as well as M&E systems and high quality program data are in place, development and using appropriate quality assurance tools.- To lead and advise on the implementation of program baseline and monitoring guidelines for all GNC’s stakeholders through the periodic comprehensive site visits.- To review CDP progress reports to monitor report quality, emerging learning and provide feedback for improvement.- To review of monthly report, semi/annual project management reports and annual review etc.- Lead the full processes of CDP evaluation, ensuring data collection methodologies are used and findings are presented in an accessible format to inform relevant decision-making.- To provide capacity building and lead on M&E to the operational partners and facilitate the learning on the use of data for program improvement;- To lead and advise in regular lessons learnt; feedback sessions with technical staff, CDP staff and others NGOs partners. - Any other related tasks assigned by the supervisor.
Full Time | Phnom Penh | Junior Executive | Arts/Creative Design
KAS Home Studio (NGO / Non Profit / Social Service)
Full Time | Phnom Penh | Junior Executive | General/Cost Accounting
Clear Cambodia (CC) (NGO / Non Profit / Social Service)
** Duty Station : Tboung Khmom- Conduct regularly training on health and sanitation promotion to targeted school children to ensure that their behaviour changed. - Work closely with school teachers and principals on designing training program on health and sanitation to school children in target areas. - Assist School WASH project manager in developing school training manual on health and sanitation to be used a standardized use as a whole organization. - Organize health and sanitation campaign in target community in consultation with school WASH project manager and provincial project manager.- Assist the project manager in collecting information and write success story for donor visits.- Monitor the effectiveness of implementation in taking the constraints to the achievement of result. - Establish close communication with other relevant NGOs in order to develop and improve the community health education of the organization. - Develop weekly and monthly plan of action in consultation with School WAS project manager and provincial project manager.
Full Time | Tbong Khmum | Junior Executive | School WASH Project Facilitator

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